LTO, OR, and CR: A CR is a certificate of registration that shows the vehicle was registered within the same jurisdiction.The deed of sale typically outlines all the terms of the sale and information about the transaction. Deed of the sale: A copy of the sale deed should also be submitted.The registering authority can verify the parties’ identities (buyer and seller) using copies of their ID documents. Identity cards of the seller and buyer: Copies of the seller’s ID and the buyer’s ID must be given for verification purposes.The following documents can be attached to this letter: Ordinarily, it will be accompanied by supporting documents to officiate the transfer of authority and ownership. The request should be clear and direct so that it cannot be misinterpreted for any other request other than the transfer of the vehicle’s ownership. Request to change the ownership of the vehicleĪfterward, an official request to the registering authority to transfer ownership to the new owner (the buyer) should be provided. The paid amount should be specified in figures, words, and the appropriate currency. The exact amount of money received from the buyer in exchange for ownership should be stated.

VIN of the vehicle: A vehicle identification number is a number given to each vehicle by the manufacturer, and it is used for differentiating vehicles.Color: The car’s color must be documented, as it is necessary to identify the car to transfer ownership of the vehicle.Model: The vehicle model is necessary to document as it is a distinguishing characteristic of any vehicle.Vehicle registration number: A vehicle registration number is a unique number assigned to each registered vehicle.This section can cover the following information: Mention details about the vehicle to specify which car will be transferred from the principal to the buyer. Make sure to indicate the day, month, and year. This is the effective date of the buyer’s or new owner’s ownership of the vehicle. Indicate the date the ownership transfer is going to take place. The following details can be discussed in this section: Date of transfer BodyĪfter the introduction, discuss all the specified authorization and car ownership transfer details. Therefore, I urge you to transfer ownership of the said vehicle to him. I am officially transferring the ownership of my vehicle to Jamie, which I rightfully own. Give the book a short but comprehensive title. It is a formal letter it is best to indicate the subject of the document. This should include the company’s name or official business name, a physical address, a valid phone number, or any other contact information. Recipient’s detailsĪfter the date, details about the registering authority should be provided. The date should be written appropriately to indicate the day, month, and year. The authorizing agent should see when the letter was written for record-keeping. Since it is a legal document, it should be dated. In addition, some sellers include an email address or fax number. This will typically include the full name, physical address, phone number, or other contact details. Since the letter is in a standard business format, it should be structured as indicated below: Sender’s detailsĪt the beginning of the header, indicate the seller’s details. The header is meant to accommodate details about the seller and buyer. The first component of the letter is a header. However, the following essential elements should appear on a typical letter to transfer vehicle ownership: Each letter will have its unique stipulations. It should include all pertinent information to avoid misunderstandings and situations where the designated authority exceeds its authority. The vehicle documentation should be transferred to the buyer’s name. Buyer or the new owner of the vehicle: The third party is the individual or entity obtaining vehicle ownership from the vehicle’s owner.

The registering authority: The second party is the person or entity awarded the rights to officiate the vehicle ownership transfer on behalf of the first party (the seller or first owner of the vehicle) and the buyer.The principal may be the person whose name is on the vehicle’s registration. The owner is the vehicle’s seller and the principal in the authorization letter. Seller or the first owner of the vehicle: The first party is the primary owner of the vehicle.Involved partiesĪ vehicle transaction involving this letter typically involves three parties. This will usually be after the buyer has paid an agreed-upon price for the vehicle. It allows a seller to transfer a vehicle’s title or register it under their name.

It is a legal document that grants an individual or entity the right to sell (transfer ownership) or perform other functions related to the sale of a vehicle on behalf of the vehicle owner.

Notarized letter template for prep